How To Send Zoom Calendar Invite Via Gmail In 2024
Written by Mable Stanley Apr 25, 2022 · 3 min read
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In today’s world, where remote working has become the new norm, video conferencing tools like Zoom have become a staple. Sending Zoom calendar invites via Gmail is a great way to schedule virtual meetings and keep everyone in the loop. In this article, we will guide you through the process of sending Zoom calendar invites via Gmail.
Step 1: Install Zoom for Gmail Add-on
To send Zoom calendar invites via Gmail, you need to have the Zoom for Gmail add-on installed. This add-on can be downloaded from the G Suite Marketplace. Once you have installed it, you can access Zoom directly from Gmail.
Step 2: Create a New Event in Google Calendar
The next step is to create a new event in Google Calendar. Open Google Calendar and click on the “Create” button. Fill in the details of the event, such as the date, time, and location.
Step 3: Add Zoom Meeting Details
Once you have filled in the details of the event, click on the “Add conferencing” option. From the drop-down menu, select “Zoom Meeting”. This will add the Zoom meeting details to the event.
Step 4: Customize the Zoom Meeting Details
You can customize the Zoom meeting details by clicking on the “Edit” button next to the Zoom meeting link. You can change the meeting ID, password, and other details.
Step 5: Send the Calendar Invite
Once you have customized the Zoom meeting details, click on the “Save” button. This will save the event in Google Calendar. To send the calendar invite, click on the “Send” button. The invite will be sent to all the attendees.
Q. Can I send Zoom calendar invites to people who don’t have a Zoom account?
Yes, you can send Zoom calendar invites to people who don’t have a Zoom account. They can join the meeting as a guest without having to sign up for a Zoom account.
Q. Can I schedule a recurring Zoom meeting via Gmail?
Yes, you can schedule a recurring Zoom meeting via Gmail. When creating the event in Google Calendar, select the “Repeat” option and choose the frequency of the meeting.
Q. Can I change the Zoom meeting details after sending the calendar invite?
Yes, you can change the Zoom meeting details after sending the calendar invite. Simply edit the event in Google Calendar and update the Zoom meeting details. The updated details will be reflected in the calendar invite.
Sending Zoom calendar invites via Gmail is a simple and effective way to schedule virtual meetings. By following the steps outlined in this article, you can easily send Zoom calendar invites via Gmail and stay connected with your team, clients, and partners.